Cloud-based payroll solution
our rating 4.5 out of 5 Stars

OnPayProduct Overview

  1. About OnPay
  2. Pros of OnPay
  3. Cons of OnPay
  4. Breakdown of core features

OnPay product overview

OnPay is a payroll and HR software that provides organizations with everything it needs to navigate payroll, HR, and benefits, so it can get down to business.

OnPay facilitates seamless integrations with various business solutions for small businesses. The software streamlines managing 401(k), handling taxes, or tuning up HR functions through automation. It simplifies running and growing businesses. Its key features include employee self-onboarding, new hire reporting, automated payroll taxations, and scheduled pay runs.

OnPay is a straightforward but comprehensive software that delivers scalable solutions for small and medium-sized businesses. It offers an employee portal for updating information, onboarding, and accessing past pay stubs and tax forms. Companies can track their employees’ PTO, vacation, and sick leaves through this portal. The solution also comes with a document vault for storing contracts and employee notes.

Pros of OnPay

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  • OnPay is simple enough for the smallest businesses but has flexible features and permissions that make it scalable.
  • The OnPay team provides help from onboarding and setup to ongoing support.

Cons of OnPay

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  • Some users commented that the software’s mobile version lacks some functions available on the desktop version.

Breakdown of core features

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Unlimited pay runs

OnPay’s unlimited pay runs allow businesses to run their payrolls according to their arrangements without extra charges. This includes making corrections and canceling a pay run. It saves information processed by employees in a vault, eliminating time-consuming data entry. The software has a user-friendly interface to enable users to process payrolls quickly and conveniently.

Payroll compliance

The solution takes care of the IRS and state compliance when running payroll, calculating and paying taxes, and filing tax forms. OnPay pledges to be held liable and cover the fines for clients in case of an error. For any questions, they offer Certified Payroll Professionals to handle and answer inquiries so users can avoid inaccuracies and oversights in payroll taxes.

Integrated 401(k) benefits

The software automates withholdings equipped with secure harbor plans and contribution matching. Additionally, it has investment management offered for free. OnPay gives employees 401(k) onboarding and education for better understanding.

Online HR library

OnPay enables advanced note-taking with image and document attachments. Users can add comments, edit, and format the notes. They also gain access to an online HR library for employee handbook templates and employment laws by state. Moreover, the library consists of onboarding and offloading, annual reviews, and performance plans.

(Last updated on 02/02/2022 by Liz Laurente-Ticong)

Quick Facts

  • Industry Specialties
    All Industries
  • Pricing
  • Works Best For
    Mid Sized Businesses, Small Sized Businesses





  • Full-service Payroll
  • Benefits and HR in 50 states
  • Error-free guarantee
  • Automatic New Hire Reportings
  • Unlimited pay runs
  • Automated tax filings and payments
  • Employee self-onboarding
  • Custom payroll reports
  • Online employee portal
  • Multiple permission levels
  • Time off tracking
  • Multiple PTO accrual rates
  • Digital paystubs
  • Tax accuracy guarantee
  • Pay 1099 contractors


  • QuickBooks
  • Xero
  • When I Work
  • Deputy
  • Guideline
  • America's Best 401k
  • Vestwell
  • Mineral
  • PosterElite

Pricing Model

  • Flat fee
  • Per-user basis


  • English
  • Spanish