Asana and monday.com are similar solutions for project management, but each one is optimized for different use cases.

  • Asana is better for smaller teams and those that need flexible task management capabilities.
  • monday.com is better for robust analytics and simple projects that need to get started quickly.

Apr. 26, 2024: Kaiti Norton updated our analysis with fresh information about each vendor’s current pricing and features.

Sept. 5. 2023: Corey Noles reviewed pricing and feature details for accuracy. He also made some adjustments to the copy to improve the flow of information.

At TechnologyAdvice, we assess a wide range of factors when evaluating project management software. For monday.com and Asana in particular, we regularly assess each vendor on the following dimensions:

  • Core project management features.
  • Usability.
  • Integrations.
  • Customization options.
  • Mobile access.
  • Reporting and analytics.
  • Scalability.
  • Industry-specific capabilities.
  • Pricing structures.
  • Technical support options.

We conduct hands-on demos, aggregate customer reviews, and review product documentation to compile our extensive research. As each vendor releases new software updates, we update our analysis to provide you with the best insight.

TechnologyAdvice is able to offer our services for free because some vendors may pay us for web traffic or other sales opportunities. Our mission is to help technology buyers make better purchasing decisions, so we provide you with information for all vendors — even those that don’t pay us.

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Asana vs. monday.com: Which is better?

Asanamonday.com
Forever free planRobust functionality; max 10 usersLimited functionality; max 2 users
Starting price*$10.99$9
Free trial for paid plans30 days14 days
Integrations200+ apps~70 with action limits
Task managementAdvanced, dynamic capabilities Standard capabilities
AnalyticsStandard capabilitiesAdvanced, dynamic capabilities

*per user, per month with annual billing

Asana Better for task management


Pros

  • Unlimited projects, tasks, and storage on all plans.
  • More integration options.
  • Dynamic project structures and workflows.
  • Individual, team, and company-wide goal tracking.

Cons

  • Fewer data visualization options.
  • Larger learning curve.
  • Longer implementation timeline.
  • Basic project dashboards.

Asana‘s flexible project management and task management tools will rise to the level of complexity you need. It allows you to monitor progress and stay ahead of potential risks by breaking down projects into multiple levels of tasks and subtasks. You also have complete control over project views, with options to group, sort, and filter tasks according to any field.

The software has other useful tools, like task dependencies, approvals, and batch actions. So if you need to stay on top of many moving parts, Asana’s task management features are a strong choice for your team.

Project view customization: Control what details are displayed for your project and how. Organize by task type, status, owner, etc.

Task granularity: Asana allows you to break down assignments as thoroughly as necessary. Create tasks and subtasks with dependencies. Then, group tasks or establish dependencies to maintain the overall progress of your project.

High-level monitoring: Goal tracking and portfolio management features provide a birds’ eye view of progress and resources across multiple projects and teams.

Asana works well for a wide range of use cases, but it has a slight edge if:

  • Your projects and workflows are complex.
  • You have no budget for project management software.
  • You have a team of 10 or fewer people.
  • You want streamlined goal tracking.

monday.com: Better for reporting


Pros

  • Pre-built modules for sales, development, and work management.
  • 200+ project templates.
  • First-party data architecture.
  • Wide variety of highly customizable dashboard widgets.

Cons

  • Integration use limited by plan.
  • Restrictive task heirarchies.
  • Limited view customizations.
  • No top-level goal tracking.

monday.com bills itself as a “work OS,” or a platform that can manage workflow for everything from HR to design to software development. The platform includes lots of project management tools, but you can also use it as a CRM, workflow automation tool, or collaboration tool.

You can use monday.com to build custom dashboards and workflows. Or, if you don’t want to deal with manual setup, monday.com offers pre-built products like monday work management and monday CRM that you can customize as you go. Either way, you can tailor monday.com’s platform to multiple teams, workflows, and project use cases.

Project template library: Choose from hundreds of templates for unique use cases to get your project up and running quickly.

Dashboard customization: Dashboards offer tremendous versatility and numerous options to fine-tune data visualizations to your requirements.

App marketplace: Browse hundreds of apps (not to be confused with integrations) that have been curated by monday.com’s developer community to extend the software’s native functionality.

Choose monday.com if:

  • Your project structure is simple.
  • You need a fast implementation timeline.
  • Your projects are data-heavy.
  • You want intricate tracking dashboards.

Asana vs. monday.com: Pricing

Winner: Asana

Here’s why: Asana and monday.com structure similarly, with forever free plans that graduate incrementally to custom enterprise packages. monday.com offers a lower starting price for its paid plans, but Asana offers more value in its free plan by a landslide.

Asanamonday work management
Starting price*$10.99$9
Free trial length30 days14 days
Maximum free seats102
Discount for annual billing
Functional free plan

*per user, per month with annual billing

Asana has five tiers:

  • Personal: Free
  • Starter: $10.99 per user per month
  • Premium: $24.99 per user per month
  • Enterprise: Custom quote
  • Enterprise+: Custom quote

The free plan allows up to 10 users, which means it could work for your small team. It offers all the essential project and task management tools.

Most teams, though, will want at least the mid-tier Premium plan. It gets you workflow automation, unlimited free guests, Gantt chart views, and other tools that will level-up your project management capabilities.

monday work management has five tiers:

  • Free: Free
  • Basic: $9 per user per month
  • Standard: $12 per user per month
  • Pro: $19 per user per month
  • Enterprise: Custom quote

monday.com also offers comparable plans for its specialized products, monday CRM and monday dev.

While monday.com does offer a free plan, it’s too limited for most teams. (You can only have two users, three boards, and no integrations.) Even the Basic plan lacks essentials like software automations, calendar and timeline views, and guest access.

Most businesses should expect to pay between $12 and $19 per user per month for the mid-tier Standard or Pro plans. Those both get you software integrations, workflow automation, and more project views―but the Pro plan gives you more of all of those.

Asana vs. monday.com: Integrations

Winner: Asana

Here’s why: Integrating your project management software with the other tools you use day-to-day should be simple, and with Asana, it is. You’ll get a bit more variety with monday.com, but it may increase the cost of using the software.

Asanamonday work management
Available integrations200+~70*
Integrations on all plans
Unlimited integration actions
Open API access

*monday.com offers additional apps that are separate from integrations.

With Asana, you get access to more than 200 popular apps like Microsoft Teams, Google Workspace, Figma, Jira, Slack, and Zoom. Most integrations are available on all Asana plans, but a handful of apps like Salesforce, Tableau, Power BI, and Adobe Creative Cloud are restricted to the higher paid plans. For the majority of use cases, though, the app you need to integrate is available for free.

Asana also offers open API access and works well with automation platforms like Zapier and Make. This is a nice workaround to automate basic processes for free, and it’s a must-have for complex flows that exceed Asana’s native capabilities.

An Asana user shares a Google Doc file directly within the Asana platform via an integration with Google Drive.
Asana eliminates friction from your workflows that work with apps like Google Drive. Source: Asana

monday.com’s approach to integrations is confusing at best and downright frustrating at worst. The integration library includes about 70 essential business apps that sync directly with your board, but you can’t actually use them unless you’re subscribed to the Standard plan or higher.

What’s more, monday.com limits integration usage — the Standard plan gets you 250 integration actions per month, while the Pro plan bumps you up to 25,000. This can drive up costs quickly, especially if you have a large team that often works cross-functionally. Even connecting to a platform like Zapier requires a webhook integration, so there aren’t any viable workarounds like there are with Asana.

One advantage monday.com offers, though, is its app marketplace. While the integrations are primarily used to sync data with other platforms, apps serve to extend monday.com’s native functionality. Things like embedding Google Docs in an item card, for example, can be accomplished without setting up an integration. See? Confusing.

Learn more about monday.com’s integrations in our video overview:

Asana vs. monday.com: Task management

Winner: Asana

Here’s why: monday.com’s project template library will help you jumpstart your project if you’re pressed for time, but its task management capabilities are relatively inflexible. Asana, on the other hand, gives you granular control over how your projects are structured and organized so your team can work more efficiently.

Asanamonday work management
Project templates80+200+
Multiple subtask levels
Kanban, Gantt, and table views
Task dependencies

Asana offers a few compelling advantages over monday.com when it comes to managing complex workflows. First, Asana’s interface makes it easier to manipulate any project view to your requirements. You can group by tasks by type, status, owner, due date, etc. and sort within those groups to see what’s most important in different circumstances.

It also lets you break down projects into units that make sense for your team―whether that’s tasks, subtasks, or even sub-subtasks. You can’t assign one task to multiple people, which means you have to distill tasks into their simplest components. This level of granularity encourages accountability and clear communication.In comparison, monday.com’s capabilities are limited to one level of subtasks that struggle with reporting and automations.

Large Asana’s goal management features allow you to track progress across multiple projects.

An example of Asana's kanban view.
Asana offers multiple project views, including a kanban board. Source: Asana

monday work management isn’t as dynamic as Asana, but it does offer an impressive range of pre-configured options. For example, you can choose from more than 30 types of columns when building or customizing a board:

  • Status
  • Label
  • Priority
  • People
  • Number
  • Text
  • Long text
  • Timeline
  • Date
  • Creative brief
  • Meeting notes
  • Checkbox
  • World clock
  • Link
  • Item ID
  • Phone number
  • Location
  • Files
  • Vote
  • Rating
  • Tags
  • Creation log
  • Last updated
  • Progress tracking
  • Button
  • Dependency
  • Dropdown
  • Week
  • Formula
  • Country
  • Color picker
  • Time tracking
  • Email address

Some of these column types are slight variations of the same thing (Text and Long text, for example) that can be accomplished with customizations in Asana. However, some columns like World clock, Formula, Button, and Rating offer a unique functionality that would take considerably more effort to replicate in Asana. Columns in the monday app can’t be customized to the same degree as those in Asana, but that’s not necessarily a bad thing if you don’t have the time or patience to fuss with building something from scratch.

To that end, monday.com’s vast library of templates range from broad use cases like Marketing Strategy to niche ones like Real Estate Agency Management. These templates demonstrate numerous ways monday.com can adapt to different industries, teams, projects, and workflows with little manual effort.

Asana vs. monday.com: Analytics

Winner: monday.com

Here’s why: Asana’s analytics capabilities are sufficient for basic project reports, but monday.com offers more variety and customization in terms of data visualization. monday.com’s first-party data architecture, mondayDB, is also better for maintaining large, complex dashboards.

Asanamonday work management
Dashboard widget options640+
Per-dashboard widget limit2030
Exportable reports
Granular visualization controls
First-party data infrastructure
Goal tracking

Asana’s analytics capabilities are pretty basic. Each project dashboard has six charts for data visualization:

  • Bar charts.
  • Line graphs.
  • Donut charts.
  • Burnup charts.
  • Lollipop charts.
  • Numbers.

You can tweak each chart’s axes and color palette, but it’s missing some of the controls monday.com offers for sizing, ascending/descending axes, and multi-dimensional charts. Similarly, Asana’s widget filters are less dynamic and can be a little tricky to configure correctly.

Asana is also more limited in terms of widget quantity — each dashboard maxes out at 20 widgets, so if you need more depth or detail, you’ll need to export the data to a different platform. (Thankfully, Asana’s Google Sheets integration makes this relatively easy.)

Outside of project-specific dashboards, though, Asana has some compelling analytics features. The Goals dashboard, for example, is reminiscent of performance management software: You can set up cascading goals at the company, team, or individual level and drill into more granular sub-goals and related work. This set up makes it easy to see how individual projects and tasks contribute to broader goals without much manual configuration.

monday.com’s greatest strength lies in its analytics capabilities. In 2023, the company announced the launch of mondayDB, its database architecture that powers the software’s boards and dashboards. mondayDB is a more flexible and secure infrastructure solution compared to most alternatives — it’s still in its first version, so particularly complex queries on large datasets tend to lag a bit, but monday.com’s product roadmap promises better performance at a larger scale in the coming months.

Beyond the database, monday.com’s dashboard widgets offer extensive data visualization options. You can choose from a large library of 30+ widgets to build a dashboard with the precise details you need to track what’s most important. It has all of the standard charts and graphs you’d expect, plus unique widgets for things like workload management, geo-mapping, and date countdowns. The app marketplace offers additional visualization options for niche use cases as well.

Like Asana, monday.com lacks the ability to generate ready-made, exportable reports, but you can export individual widgets as PDFs, PNGs, SVGs, and other file formats.

Learn more about monday.com’s dashboards in our 2-part video overview:

Asana vs. monday.com: Ready to choose?

Both Asana and monday.com are popular project management tools that can help your team plan workflows, automate tasks, and track projects and tasks. However, they aren’t built exactly the same:

  • Asana offers more robust task management tools overall. It also offers a better free plan that small teams can actually use, and it gives you more access to software integrations.
  • monday.com, on the other hand, is a more straightforward project management platform. It’s a great solution if you don’t have the time, patience, or technical expertise to create a bespoke project ecosystem.

If neither Asana nor monday sounds quite right for your team, check out popular alternatives in our Project Management Software Guide.

FAQs

The core features of Asana and monday.com include project management, task management, and workflow automation.

In most situations, Asana offers more customization and granular task management tools, while monday.com’s platform offers more project templates and better reporting capabilities.