Trello and Workfront are trusted by businesses worldwide when it comes to their project management needs. Both of these solutions have dependable capabilities to help facilitate a smoother work management.

Trello is a popular project management tool for private individuals and companies alike. Workfront is a renowned software used by big names like T-Mobile, Under Armour, and Nordstrom.

We’ll take a look at what each software can do for your company by comparing their key features and capabilities.

No time to read through the end of the article? Use our Product Selection Tool to get a free, short list of recommended project management solutions for your business.

Trello vs. Workfront: An overview

Trello was launched as a list-making application that was acquired by Atlassian in 2017. It was originally developed by Fog Creek Software in 2011. It uses Kanban Boards to display tasks and checklists. This project management tool has features for task management, collaboration, reminders, activity tracking and mobile application. It’s available in 12 languages. Trello is typically used by small to mid-sized businesses. It offers a free version and affordable pricing plans.

Workfront is a complete project management software that aids project management from start to finish. It has features to support the conception, planning, execution, completion, and measurement of a project. These features include project management, collaboration, demand management, reporting, and mobile application. Workfront supports nine languages. Most Workfront users are small to mid-sized businesses, although there are large companies that use this software for their project management, too. Workfront has high-end pricing.

Read also: 9 Smartsheet Alternatives to Get You Out of Spreadsheets

Comparing the features

Both Trello and Workfront have features for task management, collaboration, and mobile application. Let’s compare how each software approaches the same feature:

Task management

The task management feature in Trello lets you use cards and boards to create and assign tasks. Tasks and checklists can be listed for all the team members to see. Using its drag-and-drop interface, easily assign tasks to any team member. Files and hyperlinks related to the assigned tasks can be attached to the cards. The due dates for each task can be seen by every team member.

Workfront uses AI-technology for task management. You can opt for the system to automatically distribute work to teams, groups, or individuals according to the task urgency, member availability, and skill requirements for the task. You can also choose to manually assign tasks to team members with the drag-and-drop interface. Workfront has a single-page view for all the tasks, giving you a full view of what needs to be done at a glance.


Team members in Trello can collaborate within the cards assigned. Members can start a discussion by commenting on the assigned tasks. Call the attention of other members by using the @ mentions capability of Trello. Users can also reply to comments and mentions using emojis. You will be notified through email whenever a user comments on a task assigned to you, and you can respond to the comment through email.

Workfront has a built-in collaboration feature that lets your team have task discussions, make team decisions, and track work progress in a single location. The system also traces threaded conversations about a task and status updates. Users can leave comments or feedback on completed tasks that everyone can see — therefore, nobody gets left behind on the status of each task for every project. Aside from members, stakeholders can be added to the list of users who can view tasks. Stakeholders can also take part in the collaboration for a project.

Mobile app

Trello has a native mobile app available for both Android and iOS devices. With the Trello mobile app, users can use the digital boards to create tasks, take notes, build checklists, and more. You can add checklists, labels, and due dates to tasks, too. Users can re-assign tasks and move them to other boards using the drag-and-drop function. Real-time notifications are sent whenever there’s an update on a task assigned to you or a user comments on your card. This app works offline.

Workfront lets you manage your tasks and projects wherever you are through its mobile app. Just like Trello’s mobile app, this application can be downloaded on Android and iOS devices. You can view and update all the tasks and issues assigned to you. Additionally, you can review and approve work requests and documents. Users may collaborate on work assignments, too. With the mobile app, you can log time and review and adjust hours. It also lets you access your company directory.


Trello has integrations with the most used apps and platforms today. It can integrate with tools for task tracking, inbound marketing, team communication, issue tracking, and video conferencing: 

  • Jira
  • Zoom
  • HubSpot Marketing
  • Slack
  • ClickUp

Workfront can integrate with numerous apps and tools that are useful for collaboration, file sharing, issue tracking, digital marketing, and content management: 

  • Adobe Experience Manager
  • Adobe Marketing Cloud
  • Jira
  • Office 365
  • Box

The final verdict

Trello and Workfront have valuable features to offer that can make project management a breeze. In choosing which one’s the better software, consider what your business needs.

If you’re a start-up business with  few members, and you only want to keep track of tasks to stay on top of things, Trello would be a great choice. You can depend on its task management feature to keep you organized. It also notifies you whenever a task is almost due.

Workfront is more useful if you have a lot of tasks to assign to numerous members and you want to make sure that work is equally distributed. Workfront’s AI-enabled task management feature ensures that the right task is assigned to the right person.

Want to see more choices? Use our Product Selection Tool for a free list of up to five project management software options to consider for your business.