May 5, 2020

The Best Time Management Systems to Boost Productivity

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With companies adopting a temporary work-from-home structure, company time looks a little different. You may have to take your dog out or feed children while trying to work. How can you be sure you’re maintaining productivity?

Keep up production by tracking your time and analyzing it with a time management system. With it, you’ll never have to stammer and shift your feet when your boss asks how many hours you spent on that big project this week. 

Time management systems are pretty simple to understand—they track how you spend your time. While some systems have a simple start-and-stop timer to track time spent on tasks, some systems go as far as to block distracting websites while you’re working. 

We’ve provided a diverse list of great time tracking software options. Some are simple, while others have a lot of bells and whistles. If you’re already overwhelmed by your options, use our Product Selection Tool to narrow down your choices. We’ll give you a short list of recommendations that are tailored to you.

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RescueTime

Press, Data, and Productivity Stats | RescueTime

RescueTime is a time and productivity tracker that centers around limiting—or completely turning off—distractions such as social media, the news, and online shopping websites. Users can set RescueTime to block all distracting websites, and the sites can be recognized and automatically blocked by the software. For time tracking, no manual entry is required as the software automatically categorizes what you’re doing. Set goals, customize work hours, and analyze an in-depth distraction report to capitalize on your productivity. RescueTime offers integrations with partner services such as If This Then That (IFTTT) and Zapier. Pricing has 3 tiers: Lite (free), Premium, and for Teams. Free trials are available for both paid options. 

Also Read: Zapier vs. IFTTT: The Best Tool for Task Automation


TimeCamp 

Time Tracking – TimeCamp

Designed for keeping track of teams who work remotely, Timecamp is a time tracking software that provides data on workload, app usage, and time spent on a task for your team members. Leadership teams can track employee location with GPS tracking, distribute work for projects, automate invoices, and check team attendance. TimeCamp’s time tracking is automatic and can be used with a visual calendar integration. The software integrates with plenty of apps including Jira, Trello, and Wrike. There are 4 pricing tiers: Solo (free), Basic, Pro, and Enterprise. The paid tiers increase in features respectively and offer a free trial for each.


Toggl

Toggl Reports - Visual Timesheet Data & Sharing

Toggl is a time tracker that aggregates project time into one place. The simple dashboard has a one-click timer to start and stop projects. If you forget to start or stop a project timer, Toggle can recognize idle time and remind you when you’re not tracking. A time button extension can be added to the Chrome and Firefox browsers, so tracking is always within reach. The reporting feature filters time tracking data, so you can analyze what’s important. You can assign billable rates to tasks and look at project progress and estimated time remaining. Toggle integrates with apps like Trello, Asana, and Slack, and has 4 pricing tiers: Free, Starter, Premium, and Enterprise. Features increase respectively, and your plan is billed per user, per month. 


Desktime

Automatic Business Time-Tracking Software | DeskTime

Desktime is a real-time tracking system that requires no manual input and tracks user productivity. Once tracking, websites are categorized into three categories: productive, unproductive, and neutral. These categorizations are used to calculate a productivity score for each user. The score shows division of where time goes, such as office apps, email, social, and entertainment. Managers can track project expenses, analyze a team’s daily time habits, and customize reports. Desktime can calculate project costs based on time spent working on it. The software integrates with apps like Google Calendar, Zapier, and Outlook. It’s pricing has 4 options: Free, Pro, Premium, and Enterprise. A free trial is available without entering a credit card.


Clockify 

Clockify - 100% Free Time Tracking Software

Designed for teams, Clockify is similar to Toggl in that time is tracked via a timer and is then logged into a timesheet. Categories are defined by the user, and additional fields allow you to customize time entries. Visual reporting displays a breakdown of time and can be filtered and exported as a CVS, PDF, or Excel. Clockify can be used on desktop or mobile devices, and a timer extension is available for Chrome or Firefox. It integrates with apps like Asana, Google Calendar, and Jira. Unlike most time management software, Clockify is free for unlimited users—there are no paid options. 


Hubstaff

Employee Monitoring Software for Successful Remote Teams | Hubstaff

Hubstaff is a time-tracking platform that can be used on desktop, mobile, and web applications. With a Google Chrome extension, you start and stop a timer that tracks hours spent on projects. Geolocation can track team members’ whereabouts and can start and stop the timer when they enter or leave a set location. The dashboard features screenshots, apps, and URLs used by team members, so you know who’s working on what. Hubstaff integrates with apps such as GitHub, Basecamp, and Freshdesk, and has 4 tiers of pricing: Free, Basic, Premium, and Enterprise. As you might’ve guessed, features increase respectively and free trials are available.


Knowing which features you’d find most helpful in a time management system is important. Do you need a simple start and stop button, or do you need to be blocked from those enticing news websites? Fortunately, most systems offer a free trial or package, so you can test the waters first. 

If these options don’t fit your needs, try our Product Selection Tool. It takes less than 5 minutes and provides you with 5 free recommendations.