Home > Software Categories > Task Management

What is task management software?

Task management software is for individuals and organizations looking to streamline their workflow, increase productivity, and improve overall efficiency. A centralized platform for tracking tasks, this software helps with building and managing to-do lists, setting deadlines, prioritizing work, and monitoring progress.

Task management solutions also typically have collaboration features. Team members can share task lists and updates with each other, communicating about and coordinating their work — even if they are located in different parts of the world. Moreover, the software may send reminders and notifications to ensure everyone is aware of upcoming deadlines, or give real-time updates on task status.

Task management software is a subset of project management software that focuses specifically on the tasks and to-do items within a project. While task tracking is a common feature of project management software, standalone task management software tends to lack robust features for planning, executing, visualizing, and reporting on projects.

Regardless of whether it is used as a standalone tool or part of an integrated project management system, task management software delivers a reliable framework for managing tasks, deadlines, and progress.

Learn more about the task management software features your company needs.


Find your new task management software

What are the benefits of task management software?


Task management systems offer a centralized location for all tasks. Instead of working on different platforms or spreadsheets, the software stores all documents, information, and activities in one place.

Furthermore, task management software allows for the integration of multiple ongoing projects on a single platform, eliminating the need to toggle between tools. Users and project managers can monitor activity throughout the team, avoiding duplicated work and establishing effective and efficient task handling.


The software includes collaboration features that let team members work together, no matter the location. It facilitates cohesive work coordination. Managers can keep track of assigned tasks, monitor progress, and distribute tasks with a few clicks. In addition, many software products come with virtual meetings, instant chats, and commenting functionalities, ensuring team members are connected at all times.

Automation and prioritization

Good task management software automates basic recurring tasks to save time. Project managers and team leads can also automate task assignment through the software, ensuring work is assigned to the right person based on their skills, availability, and workload.

Prioritization features allow users to mark incoming tasks as high impact or urgent, so they can focus on the most critical tasks first. This ensures deadlines are met and prevents new, low-priority tasks from disrupting the schedule and team productivity.

Better time management

One of the most significant benefits of task management software is presenting a unified view of one’s scope of work, thus enhancing productivity and time management. The solution also enables project managers to identify bottlenecks, set deadline reminders, and keep tabs on team productivity.

Increased accountability

Task management software’s task assignment capabilities clarify who is responsible for completing each assignment, which promotes accountability. The system also updates users on task status in real time, boosting visibility and helping everyone keep projects on track.

Check out our guide to task management software benefits.

What is the business impact of task management software?

Task management software reduces the manual effort involved in tracking work completion. And with a centralized platform for collaboration, team members can prioritize tasks, assign responsibilities, and track progress in real time. This leads to better project management, minimized delays, and enhanced customer satisfaction.

Overall, task management software can greatly benefit businesses by providing an organized and structured way to handle task assignment and execution. These tools promote collaboration and communication among team members, and decrease missed deadlines. Task management software also delivers useful insights into team performance and project progress, so companies can optimize processes.


    • Which task management software is right for your business?
    • Find out now
Technology Advice is able to offer our services for free because some vendors may pay us for web traffic or other sales opportunities. Our mission is to help technology buyers make better purchasing decisions, so we provide you with information for all vendors — even those that don't pay us.
In this article...