Smartsheet vs. Zoho PM

Project Management Resources Smartsheet vs. Zoho PM

Smartsheet vs. Zoho Projects

Find the best PM software for your business. We help narrow it down by comparing Smartsheet vs. Zoho Projects

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If you’re looking for a project management software for your company, Smartsheet and Zoho Projects are both excellent choices. These software solutions have impressive capabilities for project management.

Smartsheet is an easy-to-use project management software that is used by companies all over the world.. Zoho Projects is a household name when it comes to project management solutions for global brands.

We’ll compare the features of Smartsheet and Zoho Projects in this article to help you decide on the better software choice for your business.

Want more options than just Smartsheet and Zoho? Use our Product Selection Tool to get a list of up to five recommended project management software solutions, fast.

An overview of Smartsheet vs. Zoho Projects

Smartsheet was released in 2005 and now has thousands of users including Whirlpool, Colliers International, and Cisco. It has features for task management, reporting, dashboards, activity logging, custom branding, cell linking, and mobile application. Smartsheet is good for SMBs as well as enterprises. It has mid-range paid plans.

Zoho Projects is a product from the popular software company Zoho. It was released in 2006. Zoho Projects’s features include task management, social project management, charts and reports, time tracking, issue tracking and workflow, project administration, and a mobile application. It has plans that will fit any business size and has a free version for groups with up to five users.

Read also: The Top 10 Project Management Software for 2019

Features comparison

Smartsheet and Zoho projects have features for task management, collaboration, and mobile application:

Task management

Smartsheet’s task management feature has a user-friendly interface. With this software, create tasks and subtasks and assign items to members of your team. You can schedule tasks, set dependencies, and include alerts and reminders with Smartsheet. Recurring reminders, alerts, and notifications can be sent automatically via email. Users can customize tasks by color-coding and using symbols to track priorities and easily see upcoming due dates.

With Zoho Projects, assign tasks to people and track them as they get done. You can set due dates, priorities, and reminders for every task. If the task involves several actions, break them down into subtasks. The task owners can log the time spent on tasks manually or by using a timer. Zoho Projects also has a calendar feature that lets you view milestones, tasks, and even bugs.


Collaborate with colleagues and clients with Smartsheet. The software can be used to send automated alerts and reminders to colleagues, vendors, and other collaborators. Commenting on dashboards and reports is possible with Smartsheet, making it easier for all team members to be on the same page. Colleagues, vendors, and clients can be given permission to review content proofs without sheet access. Users can leave detailed feedback through pinned annotations, conversations, and individual approvals.

The collaboration feature of Zoho Projects lets you use project forums for discussion. You can use the software’s built-in chat feature and create chat rooms for team members to quickly come together to discuss important topics and make decisions faster. Zoho Projects also has a shared project calendar to gather notes and post links relevant to team members. Users can schedule team events using the software.

Mobile application

The Smartsheet mobile application lets you update your projects outside the office. Make sure you’re updated on sheet changes through push notifications. Filter specific types of Smartsheet items you want to view. Users can attach files to the sheet itself, on specific rows, or through form submissions. You can edit images before uploading them to the sheet or row and add a link to your location and open forms. This mobile app is available for iOS and Android devices.

Zoho Projects has a native mobile application, too. Get a quick view of ongoing discussions, tasks, comment threads, and much more by skimming through Feeds. Create new tasks, milestones, and post a status on a forum. Users can upload files from their mobile devices, or submit a bug that needs to be fixed. Track your time and view the hours worked by your team. Documents related to your project can be accessed, too. The mobile application can be viewed on tablets in split screen and is downloadable for Android and iOS devices.


Numerous useful apps can be integrated with Smartsheet, including apps for business intelligence, access management, time tracking, mobile app creation, and payroll:

  • Microsoft Power BI
  • TimeCamp
  • AppSheet
  • Rippling
  • Okta

Zoho Projects has native integrations with other Zoho products such as Zoho CRM, Zoho Invoice, and Zoho People. Aside from these integrations, Zoho Projects may be integrated with platforms for team communication, cloud storage, eCommerce, visual collaboration, and remote access:

  • Slack
  • Google Drive
  • PayPal
  • Trello
  • TeamViewer

The right choice for your business

Since both Smartsheet and Zoho Projects have a lot to offer, try considering what your business needs and think about the capabilities that matters most before deciding on the better choice.

Smartsheet is easy to learn and navigate. If your team members aren’t tech savvy, this option might be the more appropriate one. On the other hand, while Zoho Projects is a little more complicated than Smartsheet, it has special features that can benefit your business, such as its built-in chat and time tracking.

Use our Product Selection Tool if you want to check out other options. You’ll get a free list of up to five software vendors you can consider for your company.

Tell us what you need from a Project Management software, and we'll help you find the right one.

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Project Management Resources Smartsheet vs. Zoho PM