QuickBooks Time Product Overview

QuickBooks Time, formerly TSheets, is a cloud-based time tracking and scheduling solution for businesses of any size. It allows companies to track their employees' time from any location, using any device in real time. The software is available on desktop and laptop computers, Android phones, iPhones, and tablets. The QuickBooks Time mobile app lets employees clock in and out from their phones — even when outside of cell service. Businesses use QuickBooks Time to monitor and manage employee time for payroll, invoicing, and scheduling. Employees use the software for accurate timesheets and project tracking each day. Time data automatically syncs to QuickBooks accounts. From there, managers can edit, review, and approve employee timesheets for payroll, job costing, billing, or invoicing — without ever leaving the platform. Companies can also enable QuickBooks Time Kiosk on tablets or computers for a digital punch clock station.

Pros of QuickBooks Time

The software allows managers to access error-free employee time tracking for precise invoices and stress-free payroll. It works directly inside QuickBooks, eliminating manual data entry.
Managers can use the Who's Working window to see where and what employees are working on in real time. QuickBooks Time also comes with GPS location tracking for greater accountability.

Cons of QuickBooks Time

Its GPS tracking occasionally displays inaccurate information.

Breakdown of core features

Employee scheduling

QuickBooks Time brings employee scheduling and time tracking together. It streamlines the process of building schedules and sharing them with employees, assigning jobs and shifts, and keeping the workforce in the know. Managers can create, edit, and assign a shift. Then, they can choose the time and day, who to designate it to, and share it when they’re ready. Users can also repeat the shift schedule with a single click.

Time Kiosk

The software’s portable, tablet-based, digital Time Kiosk is ideal for employers needing a central clock-in-and-out solution. It can also help business owners who prefer to have employees track working hours on the same device or those with seasonal workers. Whether employees are in a warehouse, at an event, or on a construction site, businesses can manage on-site attendance. The Time Kiosk works on any tablet, desktop, or laptop with an internet connection. Employees can track time with a four-digit PIN. Organizations can also enable photo capture to curb time theft and buddy punching.

PTO tracker

Companies can prevent miscommunication, missed shifts, and costly payroll errors with the QuickBooks Time time-off tracker. This feature lets organizations manage employees’ leave and vacations with ease. Employees can request time off by the hour or day and add notes as needed via the mobile app or web dashboard. For public holidays, admins or managers can enter bulk time off for multiple or all employees simultaneously. Furthermore, businesses can empower employees to enter their time off directly, without the request-and-approve process.

GPS time tracking

Whether in the office or out in the field, GPS time tracking helps businesses manage a remote or mobile workforce. Managers can see who’s on the clock at any given time, monitor where employees are working, and schedule new jobs on the fly. Once employees clock in, the QuickBooks Time app logs their location and updates it throughout the workday. Its Automatic GPS mileage tracking allows admins to see how far employees travel when they’re on the clock, simplifying tax filing and expense reimbursement. Companies can also add a geofence that reminds employees to clock in or out when they enter or leave a job site.