January 18, 2023

Wrike vs. Asana Review

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Thanks to project management (PM) software, overseeing complex tasks has become simpler.

Project and collaboration technology has come a long way, and now allows teams to track progress, simplify processes, communicate clearly, and easily collaborate from one central platform. No matter what your business does or how teams work, there’s a solution tailored to your needs.

But with so many apps and systems to choose from, they quickly blur together when you start to compare project management software, such as Asana and Wrike.

These are two of the most well-loved project management programs, and we’ve placed them head-to-head to assess their strengths and limitations.

Wrike vs. Asana

Asana

Asana aims to make project tracking and collaboration simple. Using automations and integrations, Asana pulls conversations together to prevent communication silos. And for maximum visibility, users can track team productivity to find process hiccups and areas for improvement.

Wrike

Wrike is a work management and collaboration platform that streamlines teamwork for enterprises and small businesses. Its goal is to help you go beyond traditional task and project management by putting all your tools in one place, so you can interact, connect, and collaborate with your team.


How Are Wrike and Asana Similar?

Asana and Wrike are both strong players in the task and project management space. Since each vendor is focused on collaboration, they offer similar functionality like project management features and app integrations.

Project management

Projects lie at the heart of both systems (though Wrike uses the term “folder hierarchies” to organize projects). Inside projects of either system, you can create, assign, and schedule tasks, as well as organize them with color codes. Depending on your preference, you can view projects based on status, tasks, due dates, or percentage complete. You can also see the status of each project on the right panel of both systems.

In Wrike, you view statistics with the folder snapshot:

Wrike Folder Statistics

And in Asana, you get a project overview with the progress metrics:

Asana Project Metrics

Both platforms also make it easy to comment and discuss projects using @ tags to mention people, which helps eliminate siloed information by looping everyone into the conversation:

Asana:
Screenshot of Asana Chat Feature

Wrike: 

write comments on assets with wrike.

To wipe out pesky status emails, both platforms allow you to create custom workflows. For example, not every task is simply complete or incomplete—there are often multiple stages attached to each. Instead of wondering if a task is finished or forgotten, both systems allow for additional transparency.

In Wrike, you can create statuses to match the actual stages your tasks follow in the work process:

wrike custom workflows

With Asana, you can set up “sections” to represent each phase of a unique project:

Manufacturing Sections in Asana

One of the most helpful features of both systems is the ability to relate one task to multiple projects—without duplication. This is useful when a task is relevant to concurrent goals or when due dates are applicable to multiple projects.

Lastly, both systems help keep you out of your inbox by offering integrations with popular email providers. Asana allows you to turn emails into tasks, and Wrike lets you transform an email with one click:

Asana: 

Turn Emails Into Tasks with Asana

Wrike: 

Create a Task From an Email With Wrike

Asana provides a dedicated project inbox:

Asana Project Inbox

Wrike’s activity stream records about all updates happening in your workspace:

use activity streams to stay up to date on wrike projects.

Apps and integrations

Beyond functionality, both Wrike and Asana offer Android and iOS apps to keep you productive on the go. They also have a wide variety of app integrations, which helps connect the tools you use frequently with their platform. Current integrations include:

  • WordPress
  • Google Drive
  • Dropbox
  • Box
  • Calendars
  • Wufoo
  • Okta
  • Hipchat
  • Slack
  • Zendesk
  • Zapier

User-friendly interfaces

Both Wrike and Asana offer beautiful, easy-to-navigate interfaces to help track progress and understand performance at a glance. You can take a high-level view, or drill down to monitor individual projects.

Asana dashboards:

Screenshot of Asana Dashboard Asana Dashboards

Wrike dashboards: 

use dashboards to track your projects in wrike.

How Are Wrike and Asana Different?

With so much in common, it’s easy to see why people have trouble deciding between them. There are several internal differentiators that aren’t addressed on the surface. Some of these differences include pricing, Gantt charting and different integration abilities.

Pricing

Asana and Wrike both use the same pricing structure: a freemium, tiered model. They both allow unlimited third-party collaboration (“guests” for Asana and “collaborators” for Wrike). This means outside clients, vendors, contractors, freelancers, or other third parties can all access approved projects for free.

Asana is free for 15 users with limited functionality. Once you upgrade to their premium version to access more features, five users costs $21 per month, and 15 users is $63 per month. Wrike is free for five users with limited features. Their professional version is $49 per month, and 15 users is $99 per month.

Both vendors offer additional pricing for larger companies as well. Asana recommends companies over 100 members should contact them, while Wrike offers an enterprise tier for five or more users.

Gantt charts

Wrike provides built-in Gantt charts to help you track project progress, although this feature is not included in free versions:

Gantt for Creating Timelines

Asana offers Gantt-style charts called timelines. They let your team assign work, track milestones, and set dependencies.

timelines in asana look like gantt charts.

Integrations

Wrike and Asana both offer over 30 integrations. Though many of them do overlap, there are a few differences of note:

  • Time tracking: Wrike offers built-in time tracking, whereas Asana integrates with Everhour and Harvest.
  • Marketing automation: Wrike integrates with Hubspot, whereas Asana integrates with MailChimp and Campaign Monitor.
  • Sales: Wrike integrates with Salesforce, whereas Asana integrates with Zapier, which offers custom Zoho CRM automation.  

While it’s worth mentioning that none of these integrations are inherently good, bad, or better than the other, it’s an important factor to consider when weighing both programs. Asana has prioritized integration with many small-business tools, whereas Wrike favors many enterprise-focused integrations. In the end, each company also offers a flexible API, so if you already have your heart set on one, don’t be discouraged— there’s a good chance it can customized to fit your needs.

Support

It’s not healthy to expect the worst, but when things turn sour, you’ll need all the help you can get. Asana provides email support, FAQs, a knowledge base, and videos for troubleshooting. Wrike offers the same mix of electronic help, in addition to phone and live chat support.


Final Thoughts

Asana’s strength lies in its simplicity. It supports team communication and workflows, as well as individual work. It’s easy to get a clear view of priorities and tasks, and collaborate on those tasks that relate to other people.

Asana isn’t trying to be all things to all people; it doesn’t care to create tailored versions for one industry or company size. But if you need additional features or already have apps you love, you can take advantage of integrations and API to support your specific needs.

If you value communication and coordination but want to go beyond traditional task management, then Wrike may be for you. It offers many enterprise-grade features. Its built-in time tracking, for example, could be especially useful for large companies or remote workers.

And while Asana is focused on getting you out of the inbox, Wrike is focused on getting you out of all your apps. For instance, its native document editor lets users edit collaboratively and see changes in real time—all within Wrike.

Which project management software
is right for your business?

1 monday.com

Visit website

monday.com Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.

Learn more about monday.com

2 ClickUp

Visit website

ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.

Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.

Learn more about ClickUp

3 Wrike

Visit website

Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.

Learn more about Wrike

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0 Comments

  1. Mitra

    Would be interesting to see how the comparison changes with Asana’s UI downgrade this weekend, the Project-centric view has disappeared, hidden away many clicks deep now. Major s**t-storm, which of course is I’m out looking for Asana v. xxx to see what else there is out there.

  2. Alyas

    Love the header image with the reference to the Indiana Jones “Choose Wisely” thing. I’ve used Wrike before and have only started to use Asana. I personally found Wrike to be a bit more intuitive but I’m learning more about Asana. Maybe I just haven’t gotten used to it yet.

  3. Ellis

    Not sure about wrike or asana, but we have been using proofhub and it has worked wonders for me! I feel all the above mentioned features in wrike as well as asana have been excellently collaborated in proofhub which is extremely easy to use.

  4. Ali

    Jenna, that was a spot-on comparison between two of the most popular project management software in their particular niche. I have used different task management softwares like Trello, Redbooth and Asana too, and have managed teams effectively. Currently testing out a new project management software nowadays, TaskQue, which seems pretty decent too. I would recommend every start-up and companies in their initial stages to use a project management software as it greatly enhances the collaboration between teams and creates transparency.