Video Produced by Caleb Kinchlow
Confused about who owns what on a project?
Read the full RACI Matrix guide at Project-Management.com: RACI Matrix: Your Ultimate Guide in 2026 (+ Free Templates)
Confused about who owns what on a project? Learn how a RACI matrix clarifies roles and responsibilities using Responsible, Accountable, Consulted, and Informed assignments.
If project ownership is unclear, you need a RACI matrix. A RACI matrix is a simple chart that shows who does what on a project. So, for each task, everyone gets one of four roles. Responsible does the work. Accountable makes the final call. Consulted provides input. Informed gets updates. So, when do you actually need one? Well, when multiple teams are involved, approvals keep getting passed around, or people just aren't sure who owns a task. That's when a RACI matrix becomes valuable.
And here's the thing, you don't have to build one from scratch. monday work management has a RACI template that combines role assignments with task status >> >> and project phases. All in one table. It's a great starting point for teams who are new to RACI. ClickUp organizes the matrix by project phase. This works well when multiple stakeholders are involved in key project decisions. Wrike takes a slightly different approach. It embeds RACI roles inside each task, so the ownership data is right next to the work.
That's extremely useful for cross-functional projects. A RACI matrix is not a substitute for conversation. So, make sure you build it early, review it with your team, and revisit it when the project scope changes. If you want to go deeper, we have a full guide at projectmanagement.com. It shows you how to build a RACI matrix from scratch. Be sure to check out the link in the description.
This transcript was generated automatically from the video's captions and may contain errors.
Video Produced by Caleb Kinchlow
Confused about who owns what on a project?
Read the full RACI Matrix guide at Project-Management.com: RACI Matrix: Your Ultimate Guide in 2026 (+ Free Templates)
Caleb Kinchlow is a two-time Emmy Award-winning host, multimedia producer, technology storyteller, and content strategist with more than 17 years of experience in broadcast and digital media.
At TechnologyAdvice, he produces and hosts video content covering artificial intelligence, cybersecurity, business software, and emerging technology, helping businesses and individuals understand complex technologies and make informed decisions.
His career includes hosting and producing content for NASA, Colonial Williamsburg, and The Weather Channel. A longtime digital lifestyle contributor, educator, and digital parenting advocate, Caleb is also the author of Parents, Kids & Technology: A Parent’s Guide to Raising Your Kids in the World of Technology, helping families navigate an increasingly connected world.