Trello and Hive are both project management software products that are widely used by small and big businesses alike. Trello keeps teams organized by using visual collaboration that lets each team member work with one another and monitor each other’s progress. Hive is used by many agencies and businesses to keep track of project progress. We’ll compare the primary features and capabilities of Trello and Hive to give you a clearer view of how each solution can benefit your organization. If you don’t have the time to read through the details, use our Software Selection Tool to get a free shortlist of project management software recommendations tailored to your needs.

An overview of Trello vs. Hive

Trello is not only popular among businesses, but also among individuals who want to stay on top of their tasks. It uses Kanban boards and cards to let you create and assign tasks and checklists to users. Trello has features for collaboration among team members, task management, power ups, and alerts and notifications. It also has a native mobile app. Trello offers a free plan that can be used by freelancers, students, and small teams. The paid pricing plans of Trello are low-end compared to most project management software products, making it a great choice for businesses of any size. Hive is used by both small businesses and big corporations. Hive uses Kanban boards, Gantt charts, tables, and calendars to help you keep track of tasks and projects. This system has features for collaboration, task management, team calendars, time tracking, analytics, and instant messaging. Just like Trello, Hive has a dedicated mobile application. Hive offers affordable pricing plans, though these rates are slightly higher than that of Trello. Hive is ideal for businesses of any size.

Features comparison

Trello and Hive have similar features that can ensure tasks and projects remain organized. These similar features include collaboration, task management, and a mobile application.


Trello lets users collaborate with each other through @ mentions and comments on cards. Notifications are sent to the user’s email in real-time and via a notifications tool in the web app. Users can add emoji reactions and reply to comments. Hive has more options for collaboration compared to Trello. While Hive has the same capabilities as Trello as far as @ mentions and commenting, it also has an instant messaging feature that lets users communicate directly with one another.

Task management

Trello lets you assign new tasks to users using cards. Users can attach files, images, and links to cards, and you can add labels, descriptions, and due dates to cards so all team members can see when tasks are due. When deadlines approach, task assignees will be notified through email. For Hive, the task management feature lets users access all the details regarding a task by assigning action cards to team members. You can add sub-actions and attach files on an action card. Users can also make a personal to-do list in Hive. This personal to-do list lets you see all tasks assigned to you for all projects. You can also add due dates for all the tasks created and assigned in Hive. Read also: The Best Time Management Systems to Boost Productivity

Mobile application

Trello lets users manage their tasks on-the-go through the Trello mobile app. Just like Trello’s web version, you can drag-and-drop cards across a board whenever you need to. You can also add checklists, labels, and due dates to tasks or cards using the app. Users can stay in the loop and be informed when cards are assigned, updated, and completed if they turn on push notifications. Best of all, Trello works with or without internet access. New information syncs as soon as you connect to the internet. Trello is available for download from Google Play and the App Store. Hive also has a mobile application that lets users manage projects wherever they are. Using the mobile app, you can access your workspace, communicate with other team members, view projects, comment on tasks, and manage your to-do list. The Hive app lets you keep track of your upcoming priorities, share files directly from your phone, and download files from Hive. Users can create new tasks and assign work to team members, and you can check on project statuses and leave comments on action cards. The Hive Project Management mobile app is available for Android and iOS devices.


Trello integrates with hundreds of applications for inbound marketing, cloud storage, collaborative development, accounting, bug tracking, and video conferencing. Some of the integrations for Trello are:
  • Zoom
  • GitHub
  • JIRA
  • HubSpot Marketing
  • FreshBooks
  • Google Drive
Hive integrates with numerous useful tools and platforms for collaboration, file syncing, sales automation, event management, integration, and business intelligence.
  • Sisense
  • Eventbrite
  • Zapier
  • G Suite
  • Dropbox
  • Salesforce Sales Cloud

Making the right choice

Both Trello and Hive seem to have it all — incredible features, simple yet powerful interfaces, and affordable pricing plans. Although Hive costs a bit more than Trello, it does have more capabilities and features. But before you choose Hive, ask yourself if your business really needs all these additional features. Take the analytics feature of Hive, for example. This is truly a beneficial feature if you want to quickly get actionable insights on the productivity of your team members and immediately spot risks. However, if you’re working with only a few team members, Trello might be the better choice for you. To explore more options, use our PM Product Selection Tool to get a free shortlist of the project management software recommendations for your needs. In five minutes or less, we’ll send you five vendors we think you’ll love.