Home Project Management Resource Guru
Resource Guru reviews

Resource Guru

Resource planning, planning, and scheduling software
our rating 4.5 out of 5 Stars

Resource GuruProduct Overview

  1. About Resource Guru
  2. Pros of Resource Guru
  3. Cons of Resource Guru
  4. Breakdown of core features

Resource Guru product overview

Resource Guru is a cloud-based team scheduling and resource management software that provides a simple way to schedule people, equipment, and resources online. It reduces excessive workloads, improves team morale, lowers employee churn, and equips teams to do their best work.

The solution puts an end to one of the biggest reasons for project failure – over-allocated resources. It enables teams to keep workloads under control with a unique Waiting List. Furthermore, it empowers employees to stay productive and prevents project breakdowns and burnouts. Resource Guru ensures that team members’ time and energy remain balanced for every project.

Pros of Resource Guru

Back to top ↑

  • The software’s integrated work and time-off calendar shows real-time resource availability. It gives a bird’s-eye view of available resources, including time off. Resource Guru syncs with calendar applications such as Google Calendar, so managers always know what’s going on with employee schedules.
  • It has a clash management engine that cross-references new bookings with team members’ availability, alerting managers about scheduling conflicts. From there, project managers can either add the assignment as overtime or place it on the Waiting List. The Waiting List identifies overallocation issues and bookings that need to be assigned to a different team member or adjusted to fit within current availability.

Cons of Resource Guru

Back to top ↑

  • It doesn’t have native mobile applications for Android or iOS devices.

Breakdown of core features

Back to top ↑

Resource management

Resource Guru provides a centralized resource pool and employee directory for onboarding employees who need an overview of the team. It allows users to categorize resources and find exactly the right resource for the task. Users can identify any bottlenecks where demand outstrips supply.

Project scheduling

The platform lets managers create project plans based on the team’s availability. It delivers a project scheduling tool that accurately tracks utilization rates and prevents over-allocation. In addition, Resource Guru brings a single source of truth and offers an overview of all project schedules to show who’s working on what. The system updates schedules online in real time.

Resource scheduling

Resource Guru’s resource scheduling tool presents overloaded and under-utilized employees. This can help identify staff who have additional bandwidth as well as those who are at risk of burnout. Project managers can drag and drop tasks to rebalance workloads.

Leave management

Companies can get a clearer picture of the road ahead with Resource Guru’s daily time-off emails and staff holiday planner. It enables teams to handle any staff absence and track it with detailed reports. Managers can record when employees are sick or need to take time off for various reasons, such as vacation or parental leave.

(Last updated on 09/20/2022 by Liz Laurente-Ticong)

Quick Facts

  • Industry Specialties
    All Industries
  • Pricing
  • Works Best For
    Any Sized Businesses


Resource Guru 1Resource Guru 2Resource Guru 3Resource Guru 4



  • Resource Scheduling
  • Resource Management
  • Leave Management
  • Project Scheduling
  • Equipment Management
  • Meeting Room Booking System
  • Capacity Planning
  • Project Forecasting Reports


  • Google Calendar
  • Outlook
  • Apple Calendar
  • Calendly
  • Fantastical
  • Zapier
  • API integrations

Pricing Model

  • Grasshopper
  • Blackbelt
  • Master


  • English