VIDEO: SmartVault Cloud Storage and Backup Review

welcome today we'll be looking at smart vault a cloud storage system that focuses on file management for businesses this review is brought to you by technology advice and the smart advisor tool which lets you compare 50 cloud backup and storage companies in under two minutes smart vault has both a web interface and a desktop tool let's start off with the website which you can see right here on the left you have navigation it's just a basic hierarchy of what you have stored and this is really a document management system so it can get pretty detailed based on how many vaults and folders you have and vaults are just like online filing cabinets that's how smart vault treats them you can create i think up to 100 of them is their recommended limit on the account and then you can have folders inside of those and so you can really get a complex hierarchy based on your business's needs you can also invite clients or staff to share or view different vaults see my first vault right there and you can tailor exactly what your clients can see inside of those vaults that's nice for businesses dealing with different clients that need to either exchange documents or look at renderings etc you can also use that to collaborate in teams then right here you see all the contents for your accounts depending on how much you had in it and there's general tasks on the right side and links to their different apps that integrate with microsoft programs so now let's look at their desktop client here's the smart vault launch pad there's a link immediately to back to their online portal which is what you'll use to share documents then there's the smartvault inbox which opens up a little window where you can drag and drop files in then there's the smartvault drive and this is an option that will map a drive on your computer directly to smart vault which just means that you'll be able to access all of your files from smart vault just like they were a local drive on the computer and that's going to be helpful if you're working with teams or if you have clients who are uploading files into your smart vault and then you'll be able to access them without going online and downloading them every time they also have built-in ways to back up your quickbooks data restore quickbooks data they're compatible with canon and fujitsu scanners so everything you scan can be uploaded into the smart vault and they have an outlook plugin that'll let you send receive documents securely inside of outlook so it's really tailored at businesses using using pcs and that are working with clients in some way they need to exchange documents often and smart vault also provides a lot of documentation online in the form of slideshows about recommended storage practices the best file hierarchy systems for businesses cpas a lot of different options there if you're looking for how to structure all your different documents the pros of smart vault it's a very powerful organizational platform if you need a highly structured system um you can share vaults with clients and tailor what you want them to see and there's built-in functionality with outlook quickbooks different scanners cons it's not as immediately intuitive as other programs you'll probably have to check out some of those documents online and some of their help documents when you set it up and it might be overkill if you need a very s if you don't need a very structured hierarchical storage system if you just want to share a few files with a creative team or you have a very small business you might not need this level of organization but before you make any decision on cloud storage i would recommend you go to technologyadvice.com and check out the smart advisor tool it's going to let you compare smart vault to over 50 different cloud backup and storage companies in under two minutes thanks for watching

This transcript was generated automatically from the video's captions and may contain errors.