Regardless of whether you are an industrial designer, inventor, businessman, or an entrepreneur, at some point, you also play the role of project manager. It’s a critical duty for completing a task at the highest standards, no matter the size or industry of your organization.
Do you find project management overly complicated? Do you wish that it was all easier?
If you answered yes, you might be missing the right software and tools to get the job done. Here are five ways to make each component of project management easier using technology.
1. Collaboration and Communication
Without a shred of doubt, the communication between the team members is amongst the most important aspects of project management. And, when it comes to it, the selected project manager needs to ensure that the path for communication is smooth and appropriate.
There are quite a lot of different tools to help with this. The right tool will allow for quick and easy collaboration between teams as well as with the technology those teams already use. For example, if your team uses Skype for Business, your project management tool should integrate — enabling different project managers to communicate brilliantly with the entire team.
2. Cloud Computing
It goes without saying that project managers need to be properly empowered to share files for the modern age. Cloud technology has certainly become the standard against which quality is measured when it comes to sharing and even storing information.
A tool with the ability to share deliverables and schedules across the cloud creates maximum flexibility amongst the team members at different hierarchical levels. This is going to ensure that the delivery is handled on time and per the highest industry standards
3. Assistance Through User Interface
In order for the project manager to handle the entire task in the best possible way, it is critical that you have an interface that’s simple and effective. An interactive process between the product and the end user will simplify the overall task of project management.
When you’re looking for a project management solution, the main person in charge of project management should be evaluating options to choose one that’s most intuitive. Take advantage of free trials to let the entire team test things out and choose a tool that’s appropriate to your organization’s projects and needs level.
4. Time Management
In order to make sure that the project is moving forward, each deliverable and step needs a deadline, and an overall timeline of the project as well.
Project management tools can help by not only providing a shareable schedule via the cloud (as mentioned above) but by being smart and automated. When one deadline gets moved out, the tool should automatically adjust all other steps so manual time doesn’t need to be wasted on that process. It can also be used to track data so you can better understand how much time certain types of tasks take, and plan for similar tasks appropriately on future projects.
5. Launching New Products
In order for a company to move forward, it has to stay on top of the trends and launch new products or services when needed. But how do you know when the time is right and plan for those launches?
By tracking data about current projects, project managers are better setup for new project launches. From informational updates to documentation processes and from workers to their respective workflows, every single indicator tracked in your project management tool helps you plan better for the future.
Project management is an essential task, but it can be a burdensome one. With the proper tool in place, you’ll see an impact on the productivity of your entire company and better end results.
Joel Roberts is a project management author and consultant at Seavus. She’s passionate about innovation management and helps teams learn, think, decide, and act together.