Home HR When I Work

When I Work

Scheduling software for shift-based workplaces
our rating 4.5 out of 5 Stars

When I WorkProduct Overview

  1. About When I Work
  2. Pros of When I Work
  3. Cons of When I Work
  4. Breakdown of core features

When I Work product overview

When I Work is a work scheduling software that enables businesses to schedule, track time and attendance, and communicate with hourly employees.

Businesses can put the schedule and time clock in the pockets of every employee with When I Work’s iOS and Android apps. The solution allows organizations to track time-offs and employee availability and manage shift swaps with a few clicks.

When I Work integrates with different payroll providers to streamline business processes and avoid human error.

Pros of When I Work

Back to top ↑

  • When I Work makes schedules accessible to employees regardless of their location. The software notifies employees immediately of any changes.
  • Users can request time off, share availability, and communicate with team members about important shift details with the solution.

Cons of When I Work

Back to top ↑

  • According to some users, When I Work’s satellite or GPS location feature is not always accurate, which can be an issue when clocking in.

Breakdown of core features

Back to top ↑

Employee scheduling

When I Work saves up to 15 hours/week in scheduling hourly employees. It empowers companies to manage time offs and shift switches and shows team availability from the app.

Team messaging

The software provides a team chat app for a connected workplace. This feature brings all team communication into one secure platform, available on the web and mobile.

Time and attendance

When I Work delivers an online time clock app with GPS for clocking in and clocking out across devices, saving time tracking in employee hours.

Shift planning

Managers can plan, swap, and approve shifts and empower teams to collaborate on the schedule right from their phone or desktop.

Alternatives to When I Work

Learn more about other human resources software by exploring the following products, or review specific types of HR Software including applicant tracking software, cloud based HR software, employee engagement tools or time clock software.

1 JazzHR

Visit website

See why over 8,500 small and growing businesses trust JazzHR to find their next great hire. Try JazzHR commitment-free for 21 days (no credit card required!) and instantly access crowd favorite tools like one-click job posting to dozens of free and premium job boards, pre-screening questions with auto-reject features, integrations with all of the HR tools you need like Zoom video interviewing, and much more. Post your first job for free today.

Learn more about JazzHR

2 Rippling

Visit website

Rippling is the first way for businesses to manage all of their HR, IT, and Finance — payroll, benefits, computers, apps, corporate cards, expenses, and more — in one unified workforce platform. By connecting every business system to one source of truth for employee data, businesses can automate all of the manual work they normally need to do to make employee changes.

Learn more about Rippling

3 Paycor

Visit website

Processing routine HR tasks by hand and entering data in multiple systems can be time consuming and risky. That’s why leaders depend on Paycor for a modern, adaptable, and unified system for all things HR. From engaging employee self-service, mobile push notifications and company updates to unlimited workflows, reminders, and notifications, Paycor‘s HR software helps you get out of the weeds so you can focus on bigger priorities like attracting, retaining and developing employees.

Learn more about Paycor

(Last updated on 01/26/2022 by Liz Laurente-Ticong)

Quick Facts

  • Industry Specialties
    All Industries
  • Pricing
  • Works Best For
    Any Sized Businesses





  • Timesheets
  • Project/Task Time Tracking
  • Mobile Time Tracking
  • Workflow
  • Automated Reminders
  • User, Role, and Access Management
  • Labor Forecasting
  • Shift Scheduling
  • Time and Attendance Tracking
  • Absence and Leave Management
  • Self-Service
  • Mobile Shift Scheduling
  • Team Communication


  • Gusto
  • Run by ADP
  • Gigwage
  • Onpay
  • Paychex
  • Intuit Quickbooks
  • SimplyPay.ca
  • ADP Workforce Now
  • Square
  • Crew
  • Goco
  • People
  • ResaleAI
  • Rippling
  • Zapier


  • English