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When I Work

Scheduling software for shift-based workplaces
our rating 4.5 out of 5 Stars

When I WorkProduct Overview

  1. About When I Work
  2. Pros of When I Work
  3. Cons of When I Work
  4. Breakdown of core features

When I Work product overview

When I Work is a work scheduling software that enables businesses to schedule, track time and attendance, and communicate with hourly employees.

Businesses can put the schedule and time clock in the pockets of every employee with When I Work’s iOS and Android apps. The solution allows organizations to track time-offs and employee availability and manage shift swaps with a few clicks.

When I Work integrates with different payroll providers to streamline business processes and avoid human error.

Pros of When I Work

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  • When I Work makes schedules accessible to employees regardless of their location. The software notifies employees immediately of any changes.
  • Users can request time off, share availability, and communicate with team members about important shift details with the solution.

Cons of When I Work

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  • According to some users, When I Work’s satellite or GPS location feature is not always accurate, which can be an issue when clocking in.

Breakdown of core features

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Employee scheduling

When I Work saves up to 15 hours/week in scheduling hourly employees. It empowers companies to manage time offs and shift switches and shows team availability from the app.

Team messaging

The software provides a team chat app for a connected workplace. This feature brings all team communication into one secure platform, available on the web and mobile.

Time and attendance

When I Work delivers an online time clock app with GPS for clocking in and clocking out across devices, saving time tracking in employee hours.

Shift planning

Managers can plan, swap, and approve shifts and empower teams to collaborate on the schedule right from their phone or desktop.

Alternatives to When I Work

Learn more about other human resources software by exploring the following products, or review specific types of HR Software including applicant tracking software, cloud based HR software, employee engagement tools or time clock software.

1 Rippling

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Rippling is the #1 Rated All-In-One HR Platform. You can onboard new hires in 90 seconds, and easily manage your company's payroll, benefits, HR, and IT -- all in one, modern system. It brings all of your employee systems and data together, and helps automate your busy work. Take onboarding, for example. With Rippling, you can click a button, and take care of a new hires' I-9, offer letter, payroll, health insurance, and more -- 100% online and paperless.

Learn more about Rippling

2 monday.com

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monday.com is a collaborative platform that allows HR managers to manage the entire employee lifecycle in one place. Track the recruitment process of all candidates at a glance, onboard new employees with pre-made templates, plan team-building activities to engage current employees, and leverage data-driven insights with analytics built into your daily workflows. Finally, integrate monday.com with Gmail and 40+ tools you already use so the platform supplements your current workflows seamlessly.

Learn more about monday.com

3 Paycor

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Processing routine HR tasks by hand and entering data in multiple systems can be time consuming and risky. That’s why leaders depend on Paycor for a modern, adaptable, and unified system for all things HR. From engaging employee self-service, mobile push notifications and company updates to unlimited workflows, reminders, and notifications, Paycor‘s HR software helps you get out of the weeds so you can focus on bigger priorities like attracting, retaining and developing employees.

Learn more about Paycor

(Last updated on 01/26/2022 by Liz Laurente-Ticong)

Quick Facts

  • Industry Specialties
    All Industries
  • Pricing
  • Works Best For
    Any Sized Businesses





  • Timesheets
  • Project/Task Time Tracking
  • Mobile Time Tracking
  • Workflow
  • Automated Reminders
  • User, Role, and Access Management
  • Labor Forecasting
  • Shift Scheduling
  • Time and Attendance Tracking
  • Absence and Leave Management
  • Self-Service
  • Mobile Shift Scheduling
  • Team Communication


  • Gusto
  • Run by ADP
  • Gigwage
  • Onpay
  • Paychex
  • Intuit Quickbooks
  • SimplyPay.ca
  • ADP Workforce Now
  • Square
  • Crew
  • Goco
  • People
  • ResaleAI
  • Rippling
  • Zapier


  • English