Any new software initiative can be complicated by one type of person: the employee who doesn’t want to move to the new system because they don’t see why they have to change. You could just scream, “Change is inevitable, Steve!” and force adoption by cutting off access to the old tool, but we advise a kinder, gentler, approach.
Employees have to see themselves benefiting from the new software. Part of your job in the implementation process is providing them with the resources to discover how the software will benefit them. These 4 tips will help you to increase buy-in (and decrease the screaming) for your new project management software.
1. Recruit internal advocates
Surely you know of some other project management buffs at the company who can support you in your decision. While you may have tons of enthusiasm for your new software, everyone will expect it from you because *you chose it. *
Recruit other folks from around the organization who have similar levels of excitement for organization and project management tools. Talk to them about your upcoming implementation, get their feedback, and invite them to be part of your test user base. Even better if these folks have an existing network of friends at the company.
This small group of enthusiasts can quickly turn into your software advocates when you schedule your trainings and onboardings. Have these folks help you with training, talk up the new solution, and generally spread good vibes about the initiative.
2. Emphasize the good stuff
Don’t let those haters bring you down-but prepare to defend your choices. Make a list of all the best reasons to move to this new software, and have it on hand to list for those who ask, “Ok, but why?”
- Savings per user, license, or data fees
- Automation (get more done faster!)
- Centralized collaboration, data
- Reduction or consolidation of software-no more switching back and forth between tools
- Faster/better user interface
3. Provide resources
Still have some doubters? Hit them with the cold, hard facts! Ok, no hitting but you can send them some resources. Here’s a quick list of ROI and time savings articles about project management software.
- Benefits of PM software (cadence item)
- PM case studies (cadence item)
- 3 ways PM teams use Gantt Charts
- PM for digital marketers/SEOs
- PM strategies for big companies
- PM benefits for every department
Supplement these resources with articles, FAQs, case studies, reviews, and testimonials from the PM tool you’re going to implement. Request these resources from your project management vendor if they’re not easily accessible on the website.
Whether you’re dealing with skeptical coworkers or teammates who are as excited as you are, it’s a great idea to set as many folks up with a trial version of the software to play around in as possible. Look for free trials that last 2 weeks-1 month to give everyone plenty of time to build a project or two and track their progress.
Find the best project management software
The best way to get your team excited about a new project management software? Find the best project management software for your needs. Do your research, and use the help of experts like TechnologyAdvice, who can provide you with reviews, recommendations, and resources for the best project management tools for any company. We look at your needs and match you with the perfect software for your projects.