Looking for the real, tangible benefits of implementing a new project management software? These case studies from various industries and company sizes show how to successfully execute a new project management software, and the types of tangible benefits your team can expect to see. Look for benefits like:

  • Time saved per project
  • Insight into resource allocation
  • Building a collaborative culture around projects
  • Cost savings because of reduction in time, tools, and resources needed to complete projects.

And when you’re ready to start choosing your next project management software, we’re here to help you find the right fit. TechnologyAdvice can give you recommendations based on your company’s individual needs, in as little as 5 minutes. Call 877.702.2082 to get started today, or visit our project management software product selection tool to get fast, free recommendations by answering a few simple questions.

Software Provider Help Desk and Project Management Implementation Case Study

Problem: System C, a major software provider for health systems, needed a service desk and project management solution that would allow visibility for internal teams and external customers that could be implemented on a 3-month deadline at an affordable price.

Solution: System C chose Jira’s service desk and project management tool to organize existing and new support tickets and bring visibility into their product development process. They also contracted with Valantis, a software implementation and training consulting group, to manage the tool’s strict implementation timeline.

Major Benefits: System C improved the transparency for their help desk processes that has brought their SLA breaches down to near-zero. Their audit trail has also been improved with visibility for both internal and external stakeholders. They have produced repeatable processes that will speed help desk implementation for future new acquisitions.

Read the full case study here.

Transportation Project Management Case Study

Problem: DB Systel GmbH provides IT and communications support for the Deutsche Bahn rail system, which carries 4 billion passengers a year and 596 thousand tons of freight every day. To support their Code Zukunft (“Code Future”) project, the DB Systel GmbH team needed a highly extensible, simple product that would provide a top-level view into major projects, but that would also work for small teams.

Solution: DB Systel GmbH chose Trello after hearing repeatedly from employees that they preferred the tools for project management. They were impressed with the simple and user-friendly interface, mobile app, and team collaboration features.

Major Benefits: Trello was easy for non-technical team members to use, provided the international security necessary for a cross-Atlantic partnership, and a 1,000-member team was fully operational in Trello in 3 months.

Read the full case study here.

Financial Services and Content Management Project Management Case Study

Problem: Thomson Reuters’ Content Quality Division writes coding scripts to identify inconsistencies within customer-facing financial intelligence documents. The team works worldwide over 5 different locations: Bangalore, Beijing, Gdynia, London, and New York. Because of the distributed nature of their team, the Content Quality Division had little transparency into which scripts had already been written, which teams were working on new scripts, and the finished scripts that needed storage and maintenance.

Solution: Thomson Reuters’ Content Quality Division contracted with LeanKit for project management. The team chose LeanKit for its Kanban boards, a highly visual tool that didn’t bring a lot of technological weight to their projects.

Major Benefits: The Content Quality Division quickly moved their projects to LeanKit, where they were able to log, track, and recall ongoing projects and completed work. They have increased their efficiency and decreased their duplicate tasks, saving time and increasing their overall projects completed.

Read the full case study here.

Software Security Firm Project Management Case Study

Problem: F5 provides software security solutions for software and cloud products, and live events made up much of their marketing outreach. The F5 Marketing team used a couple of different project management tools, with low adoption and low project completion rates. Their previous solutions required extensive training and did not provide adequate employee self-service support.  They needed a single solution that was easy to learn and would provide visibility across projects.

Solution: F5 chose Wrike as their project management tool, replacing a multi-software system that was difficult to use and provided little insight into ongoing projects.

Major Benefits: The F5 team saw an increase in completed marketing projects from 67 to 89 percent. They were also able to increase their event attendance by 77 percent in the year since implementation.

Read the full case study here.

Healthcare Project Management Case Study

Problem: Catholic Health ran ongoing projects across over 40 locations in the US. These projects were tracked and analyzed via spreadsheet, which was not only inefficient but also prevented team members from accessing real-time data.

Solution: Catholic Health chose Project Insight, a cloud-based project management tool with real-time project management features, resource allocations, and reporting features.

Major Benefits: Catholic Health gained real-time access to projects across all of their locations, where project managers and stakeholders could also maintain resource allocation records. The implementation of the system saved them money over other, more complex project management options, and provided them with a reporting platform for analytical insight into their projects.

Read the full case study here.

Industrial Manufacturing Project Management Case Study

Problem: Milwaukee Valve produces valves of all size for residential and commercial use. Due to expanded demand for their product and new business, Milwaukee Valve needed to update their project management processes to ensure on-time delivery of new products.

Solution: Milwaukee Valve performed a complete overhaul of their project team, including providing Lean management training to their team members, hiring a consulting firm, and implementing the project management software Playbook.

Major Benefits: Through the combined effort of the consulting team and a Playbook representative, the team was able to onboard to the new software within 3 weeks. The team focused on changing the entire project process around collaborative efforts, giving dashboard insight views to stakeholders at all levels. Most importantly, Milwaukee Valve is meeting deadlines and releasing new products to market on schedule.

Read the full case study here.