OnTheClock product overview
OnTheClock is a cloud-based time clock software that provides small businesses a modern solution to track the hours employees have worked. It benefits both employers and employees by improving accounting while streamlining the payroll process. The software offers versatile punch clock options that allow your employees to punch in and out via a desktop, tablet, or mobile device. OnTheClock can accurately track the hours worked by your team from different working locations, whether on a job site, inside an office, or remotely.
OnTheClock users experience many benefits including accurate time tracking, time card reporting, payroll integration, and attendance management. Employers have the capability to track overtime, paid time off, holidays, sick days, and other hours that need to be reflected on an employee’s time card. It also has advanced tracking features based on GPS, IP address, geofencing, biometrics, and through authorized devices and browsers.
If you have an accountant who processes payroll for your business, you can permit your accountant to access your OnTheClock time clock account to help speed up the payroll process. If you process your own payroll, you can export your employee’s time card data from OnTheClock into your payroll software. This ensures timely pay periods and accurate payroll while saving time.
OnTheClock offers a zero obligation, 30-day free trial to new accounts. This is a great opportunity for companies to gain a full understanding of how everything works and see whether or not it is the right application for their business.
Pros of OnTheClock
- GPS tracking – OnTheClock offers modern GPS features to help manage employee location and increase accountability by allowing employers the option to see who punched the clock and from where. Easily record employees’ punch locations, set up geofencing, or use live-time GPS tracking to know who’s on the clock.
- Job and project costing – OnTheClock offers a solution for billing clients accurately with the Job and Project costing feature. This allows business owners to provide a clear and accessible option for recording employee work on various projects so customers are billed fairly. Companies can organize employee schedules by client and demand. This is particularly useful for part-time employees and contractors along with full-time workers. Save time by recording hours in one place and stay within budget by knowing how much projects will cost (in money and time) based on past data.
Cons of OnTheClock
- Some users would like to see more robust GPS tracking features that runs in the background even if an employee closes the mobile app.
Breakdown of core features
Automatic time card calculation
OnTheClock provides businesses and employees an accurate, robust, and seamless method to generate time cards automatically. Admins, managers, and employees can access their time card data from any device that obtains an internet or WiFi data connection. Since time cards are automatically calculated through OnTheClock, businesses can streamline their payroll process and save time.
OnTheClock’s paid time off feature allows employees to submit time off through the system, going directly to their superior. It can be approved or denied with the option to add a note regarding the decision. The time clock system automatically updates PTO hours for each employee every time they use or gain paid time off hours. An employer can choose to have their employees accrue PTO hours over a duration of time or allot a specific amount of PTO hours per year. Paid time off hours are reflected on an employees’ time card whenever they are used.
Employers can get information where their employees are punching the clock. To prevent time theft, OnTheClock includes numerous GPS features to help businesses know who has punched in and from where. GPS can be used to capture an individual’s location when they punch the clock. OnTheClock also offers geofencing, an invisible perimeter set by the administrator of the time clock account to allow employees to clock in and out only within that geofenced area. The area is based on an address or specified location where employers want their employees to be present while working. The live tracking feature allows employers to see exactly where an employee has gone throughout the day while they are on the clock. This feature is great for mobile employees who are on the road.
Direct API integrations with popular payroll software companies such as QuickBooks Online and Gusto are available. Exporting time cards in Excel or PDF file formats for integration to other payroll software is also possible. Payroll integration helps save time and improve the payroll process by providing portable and accurate employee time card data.
(Last updated on 08/27/2020 by Abby Dykes )