Home Project Management ActiveCollab


Collaborative project management software
our rating 4.5 out of 5 Stars

ActiveCollabProduct Overview

  1. About ActiveCollab
  2. Pros of ActiveCollab
  3. Cons of ActiveCollab
  4. Breakdown of core features

ActiveCollab product overview

ActiveCollab is an all-in-one project management software that gives complete work control. The solution allows teams to make the workflow transparent and meet deadlines. It introduces features that reduce the noise and enable organizations to make work happen.

With ActiveCollab, users can plan and organize their projects from start to finish. The platform facilitates real-time communication and collaboration within a team, between different teams in a company, and clients. Users can track time, evaluate progress, and measure the business impact. The software ensures that teams always stay within budget and get paid for their work.

ActiveCollab lets users manage and break down work into tasks and subtasks. Teams can set priorities and invite an unlimited number of clients to projects. The platform empowers project managers to distribute the workload equally and prevent burnouts. Furthermore, it is highly configurable and ideal for all industries.

Pros of ActiveCollab

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  • ActiveCollab is a complete task and project management solution that is customizable to suit workflows of varying degrees of complexity.
  • It supports tracking time on all tasks across multiple projects. This optimizes invoice creation and improves estimates.

Cons of ActiveCollab

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  • According to some users, it is difficult to search for data within ActiveCollab.
  • Others commented that the system runs slow at times.

Breakdown of core features

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Work management

The software provides tools that organize every corner of work. Users can start a separate project for each team, client, or contract. Additionally, they can choose a different budget type for each project: fixed budget, time and expenses, or non-billable. Teams can name projects, add descriptions, labels, and categories. They can also select the client company as well as the currency.

Users can import projects from other platforms, too. They can copy data from Asana, Basecamp, Trello, or Wrike, and eliminate switching platforms.


Users can invite their team and an unlimited number of clients with ActiveCollab. Project leaders can add or remove people from the project anytime.

The platform centralizes all communications in one place and doesn’t let anything slip through the cracks. It delivers an In-App Chat feature that enables communication with team members. Users can also create custom groups to chat about specific matters of interest.


ActiveCollab lets team members create recurring tasks for repeated activities and save some leg work. Moreover, users get to decide on the interval of automatic tasks creation: daily, weekly, or monthly. They can also move, copy, and duplicate tasks.

Workload management

The software allows project leaders to set up a default daily capacity for all employees or appoint custom daily capacities to each team member. Managers can monitor who has too much on their plate and needs to work over their daily limit. Users can rearrange tasks from one assignee to another by dragging and dropping them around.

Alternatives to ActiveCollab

Learn more about other project management software by exploring the following products, or review specific types of project management software including enterprise project management software, time tracking software, team management software, and project portfolio management software.

1 Paper Street Scheduler

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Automate your work order scheduling in NetSuite! Paper Street Scheduler is equipped with drag-and-drop work order scheduling and scheduling individual operations across multiple work centers. Quickly and efficiently view the status of all your work orders across all work centers with color-coded visual cues that are configured by you.

Paper Street Scheduler can transform your scheduling and save thousands of labor hours per year through intuitive interfaces and best-in-class feature set.

Learn more about Paper Street Scheduler

2 Microsoft Project

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Delivered through Microsoft’s Office 365, Project Online with Project Pro is capable of being utilized online from nearly any location on a variety of devices, as well as in a desktop environment. This project portfolio management software solution offers a variety of features and capabilities including work management, demand management, portfolio analytics, resource management, scheduling, financial management, collaboration, risk management, reporting, and business intelligence.

Learn more about Microsoft Project

3 Clarity PPM

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Clarity is a Project and Portfolio management platform designed to help businesses efficiently manage products, services, people, and finances through a variety of features including task boards, score boards, financial analysis tools, and more. The platform is built to facilitate and maximize the delivery of projects and can speed up the company’s digital transformation with a drag-and-drop road-mapping tool. Users can build business initiatives and add budgets with just a few clicks.

Learn more about Clarity PPM

(Last updated on 03/16/2022 by Liz Laurente-Ticong)

Quick Facts

  • Industry Specialties
    All Industries
  • Pricing
  • Works Best For
    Any Sized Businesses





  • Work management
  • Team collaboration
  • Time management
  • Resource management
  • Client management
  • Business profitability


  • Google Drive
  • Dropbox
  • Trello
  • Basecamp
  • Asana
  • Wrike
  • Slack
  • Hubstaff
  • TimeCamp
  • QuickBooks
  • Xero

Pricing Model

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