May 13, 2021

Comparing This Year’s Best Webinar Software

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Tags: CRM

First introduced in the late 1990’s as a way to present to large dispersed audiences, the webinar is now a marketing tool used by everyone from freelancers to large businesses. A webinar combines the perfect storm of lead generation, customer interaction, and thought leadership that marketers love. But without the best webinar software for your needs, your presentation will flop.

Webinar software comes in all shapes and sizes, and we’ve pulled together several business-class and free options for webinar presenters of all levels of expertise. And while some of these tools are designed strictly for hosting and promoting webinars, many of the options listed below also work as web conferencing software. If you’re ready to speed up your research, we can help you find the right webinar or web conferencing software for your needs. Visit our Web Conferencing Product Selection Tool to enter your requirements, and we’ll send you a list of the top 5 products that meet those needs.

Table of contents

Best Webinar Software for SMB to Enterprise Companies

Business-class webinar software is designed to help businesses of all sizes attract webinar attendees, boost attendance, host the presentation, and follow-up after the webinar is over. These options come in all different shapes and sizes from small business to enterprise.


set up a webinar with gotowebinar

GoToWebinar is one of the best-known webinar software choices out there. The tool is provided by GoToMeeting, a remote video calling and meeting platform. They offer a full suite of services to help companies of all sizes plan, promote, and follow up with customers after webinars. You’ll find email automation tools to promote your webinar with custom branding for your emails and within the presentation. Perfect your presentation with simulated live events where you present prerecorded events as though they’re live. Integrate with your CRM software to round out your lead generation and follow-up cycle.

GoToWebinar also has lots of interactive features to help you during and after your webinar. Use polling for attendee interaction to keep your viewers engaged, and share your screen or have up to 6 presenters or panelists featured at once. Follow up with attendees and those that couldn’t make it with recordings, or share your webinar video on YouTube. Analytics dashboards show attendance and participation at a glance during and after the main event.

WebinarJam and EverWebinar

join a webinar from multiple devices with webinarjam.

These two products are made by the same company, but they serve different purposes. WebinarJam is a live webinar product that lets you plan and host live webinar events. It’s limited in scope, but better for small businesses.

EverWebinar works as an automated marketing tool for self-serve webinars anytime. Record your webinar and host it on EverWebinar where interested attendees can purchase or sign up to view your recording at any time.


wpwebinar in-theme view

WPWebinar is a plugin built for your WordPress self-hosted site. In addition to making a sign-up and thank you page on your WordPress site and connections to any marketing automation tool, a major advantage of WPWebinar is that you can upload a video of your webinar and schedule it to play anytime.

Host your webinar at either the local time or the admin’s local time, which means you don’t have to force international viewers to stay up and watch you talk in the middle of the night. Use the automatic scheduler to run your webinar several days a week, and send automatic follow-up messages to boost attendance. And WPWebinar is available in two different licenses for a single site or white labeled multi-site usage.


use zoom to host remote webinars.

Zoom is a video meeting and webinar software that includes 100 active attendees for all plans or scales up to 1000 interactive attendees with the Large Meeting add-on. The tool allows up to 10,000 viewers. The software allows you to show a presenter and a screenshare at the same time, and includes polling and chat features to interact with audience members.

Zoom does not include sign-up or lead generation features, but you can connect to most CRM or marketing automation tools. Record your webinar for later use with Zoom, or live stream directly to Facebook Live and YouTube. You can also connect to PayPal via Zapier to monetize your webinars.


host live webinars on demio.

Demio bills itself as “hassle-free webinar software for marketers.” The software includes screen sharing and you can pass the presenter role to up to 6 presenters. You can also add slides and video right to a Demio presentation, which means you don’t have to switch between apps while you’re presenting.

Demio has lots of options for gathering attendees, including Demio-hosted or embeddable registration pages, follow-up emails, custom branding, and automatic attendance reminders. Attendees can join with their meeting invite either through a desktop browser or via mobile, and there are lots of interactive features to keep attendees engaged like chat and polls, and you can even invite an attendee to present.

make a webinar on livestorm is a fully featured webinar software built to help you host any type of webinar your company works best with. That means you can schedule recurring webinars, prerecord your presentation and show a video to attendees, or have your videos available on-demand for attendees to watch anytime. Use the embeddable forms to attract attendees, and built-in analytics help you understand who’s watching, where they heard about your presentation, and how to better attract more attendees like them.


ON24 offers enterprise-level webinar software used by folks like LinkedIn and Microsoft. Expect the software to provide end-to-end online event marketing that includes landing pages, scheduling, live events, and follow-up recording for lead generation. Lots of cool features to justify the enterprise price: tests, certifications, social media tie-ins, Salesforce Chatter app, and more. ON24 works best for large teams working with a consistent webinar schedule and lead generation model.

Best Free Webinar Software

These options are great for those just testing out webinars or teams with limited budgets. Because they’re free, expect these options to have limited analytics and capabilities. If you can work around some of their shortcomings, the price is just right. For these free solutions, companies should expect that they will need to do some marketing on the front end, and get ready to maybe repeat the webinar several times as not all of these options give you the choice to record content for evergreen use.

Google Meet

Use polls in google meet for a webinar.

Meet is great for small meetings and if you want to publish your webinar right to YouTube. Users of Google Meet may experience some lag time between presenter and audience and depending on the local internet speeds for users and presenters, or you may have some glitchy and/or pixelated images on video. Use extras like polls to keep webinar attendees engaged during your meeting. Google Meet is free for anyone to use.

YouTube Live

YouTube Live for webinar

Not just for vloggers and your coworker’s kid’s unboxing videos anymore, YouTube Live is a great live stream option for small businesses looking to increase their online engagement but without the revenue streams to support a full webinar + marketing system. You will need to enable a YouTube channel in order to use this service. Record your stream in the Advanced Settings, and embed a recorded stream on your website for evergreen content. Because it’s a live streaming tool, you’ll need to work out marketing for attendees, links, and follow-up with another marketing automation software.

Facebook Live

access facebook live for live webinars on any phone.

For those with high-engagement on Facebook and other social media platforms, running a Facebook Live event as a webinar is a great option. Facebook can automatically notify your followers who have notifications enabled that you’re about to start a video, and you can invite particular Facebook followers to view your event. The best thing about Facebook Live? Facebook automatically records your video and publishes it to your Page or Profile for later viewing. You can choose to take the video down later if you’d like.

Choosing the right webinar software for your company

Ready to get started hosting webinars but unsure what tool will do the trick? Fill out your requirements on the web conferencing software page, and we’ll send you a list of the top products that meet your needs. It’s fast and free.

Top CRM Software Recommendations

1 Insightly

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Insightly is a unified customer relationship management (CRM) platform for growing businesses across all industries, including manufacturing, professional services, health & wellness, media, education, retail, construction, and others. With more than 1.5 million users worldwide, Insightly is the world’s most popular CRM software for Google and Office 365 users.

Learn more about Insightly

2 Really Simple Systems CRM

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Really Simple Systems CRM helps you work smarter by managing and tracking your sales leads and customers, letting you get on with growing your business. Designed for growing teams B2B, our CRM is super-easy to set up and simple to use - with exceptional customer service. There’s a customizable Sales CRM, plus options for Marketing and Service tools and external app integrations - so everything is in one place, enabling great team collaboration and customer relationships that drive sales growth.

Learn more about Really Simple Systems CRM

3 HubSpot CRM

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HubSpot is an intuitive CRM that makes managing your sales pipeline a breeze. Everything you need to track important metrics, set up time-saving flows and automations, manage clients seamlessly, and grow your business is available in one tidy dashboard. Plans are available for businesses at every stage of growth, starting at 100% free. Start taking the guesswork out of business management today with HubSpot CRM.

Learn more about HubSpot CRM

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