November 5, 2021

Top 7 Reasons Why Small Businesses Need Workload Automation

Written by
Katie Keough
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Small businesses need to focus all their energies on increasing their ROI. Automation eliminates repetitive processes and stressful workloads for employees, boosting their morale and overall business efficiency. It ensures scalability while maintaining the quality of output. Some workload automation tools include chatbots used for customer servicing, POS tools for flexible payment options and virtual conferencing tools. Automation has recently been shown to facilitate a rise in business leads and an overall increase in the level of customer satisfaction.

In order to identify automation that can lead to higher ROI in your business, start by analyzing your existing processes to get them optimized for cost effectiveness. Build KPIs in line with your business goals, both short and long term, so that you can track your progress and alter your strategies accordingly. Workload automation software has not yet been completely perfected, and automation bots can still learn from human interaction, especially how humans process data when it relates to complicated issues or complaints in order to arrive at the optimal solution. Automation helps reduce costs and ensure client expectations are met. By determining ways by which businesses can cross-sell, automation is showing a growing trend of helping to increase business ROIs.

How Workload Automation Can Help Small Businesses

1. Flexibility to Adapt to Market Changes

Markets are dynamic, and change is inevitable. Automation eliminates the need to recruit newer and additional employees just to deal with sudden increases in demand and volumes of business orders. It is an expensive and time-consuming process to hire and train new personnel to manage orders and inventories or handle customer and supplier payments. Costs are well controlled and timely delivery of orders are ensured with automated processes.

2. Decreased Personnel Costs and Optimized Resource Allocation

Labor is both the biggest cost and the biggest asset to any business. Automation eliminates the need for employees to perform repetitive tasks that are time intensive but don’t add much value. Businesses can focus on retaining and hiring a professionally skilled workforce who can increase ROI with their dedicated efforts. This helps in decreasing overhead expenses and increasing overall business growth and profitability. By eliminating the need to focus on repetitive tasks, a few top-quality employees on the team can focus their efforts on strategic goals and initiatives. Automating tasks allows you to free up resources from repetitive tasks so you can focus on strategic and innovative initiatives rather than manual work. It avoids over-allocation or under-allocation of workloads and ensures optimal personnel allocation to ongoing projects.

3. Reduced Margin of Error

Accuracy in business operations is a given when processes are automated. This is especially helpful in operations where accuracy is imperative, including bookkeeping and invoicing functions, inventory management and order processing.

4. Supporting Remote Working

The recent pandemic has cemented remote working as the new normal in the corporate world. Businesses don’t need a full working office with large employee teams for several repetitive processes. They can just focus on retaining the right personnel for their ongoing projects and leave the repetitive work to the bots. This also leads to reduced overheads like office equipment and office rent. With remote working, companies can use freelancers from across the world and cheaper yet professional labor from developing countries. Therein lies the issue of communication. Cloud platforms can be used to help various teams of a business to communicate and collaborate online with secure access to customer data.

5. Effective Business Collaboration

With several teams working alongside each other on different responsibilities and tasks, it is easy to have to deal with multiple communication and collaboration issues. With complicated projects, it is even more important that each employee’s responsibility and role is well defined and monitored in order to ensure proper communication and collaboration between personnel. Automation helps with keeping a track of set goals and their progress graph, communicating important milestones and ensuring deadlines are seamlessly and automatically met. Work load automation ensures the efficient allocation of resources.

6. Greater Employee Satisfaction

Employee morale and loyalty are the cornerstones for business success and growth. Automation of business processes allows for well-satisfied employees whose needs are met on a timely basis. Whether it is new recruitment, expense reimbursements or request of vacation or leave forms, automation guarantees an overall improvement in employee satisfaction levels and good retention levels. Certain automation bots help to track hours worked and the relative wages, improving business transparency and employee productivity.

7. Efficient and Personalized Customer Service

Customer service software like chatbots and help desk technologies allow the customer to solve their issues remotely and with usually higher satisfaction rates noted. For instance, customers visiting a business website should not have to wait to have a discussion with its human employees. The bot can get basic data and help solve easy customer questions, providing informative links for added support. These bots or technologies are trained to screen queries and connect the customer with the appropriate human agent for more complex issues thereafter.

Katie Keough is an Outreach Coordinator with Active Batch, a central automation hub for scheduling and monitoring business-critical systems. She focuses on building connections with site owners to deliver valuable business and automation insights.

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