December 3, 2013

3 Ways Going Paperless Can Enhance Office Communications

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Encouraging business growth is one of the main advantages of going paperless. The benefits of a paperless office range from a more streamlined workflow, to increased operational efficiency. Below, we look at three ways in which getting rid of paperwork can result in better office communication:

Expedite information sharing

One of the first advantages that going paperless brings to enterprise communications is an improved ability to share data with co-workers. Your employees will be able to integrate charts, data sets, and other info with their emails, or video conferences ensuring that their colleagues receive essential work-related documents with ease. No longer will professionals have to hand-deliver, fax, or worse, mail important documents when working together.

Eliminate reliance on paper
Going paperless encourages employee productivity by allowing them to access information with greater speed and ease. This speed will lend itself to improved communications and collaboration. Coworkers will be able to simply tell each other the digital location of a file, rather than having to share it themselves, expediting their workflow. Eliminating paperwork helps workers communicate more efficiently simply by removing the paper-trail they’ve previously had to deal with.

Abolish distractions
In some cases, paper can even serve as a distraction. In meetings, professionals may find themselves searching for key information, or the right page in a large packet. Document conversion services can expedite this process; ensuring data is always at the tips of attendees’ fingers. By using tablets, laptops, or smartphones to access information faster, participants will be able to focus, stay on course during the meeting, and do so silently.

While these are just a few of the many advantages that going paperless can bring to business communications, they can have a direct impact on the company’s bottom line. Going paperless ensures that a firm is always on top of its game, whether colleagues are sharing data or customer service is handling an important call.